Reserve
Choose an available vehicle and time from your phone or computer. Receive confirmation and a calendar entry.
POOL CAR & MOTOR POOL MANAGEMENT
Shared cars.
Less coordination.
Book a vehicle. Pick up the key. Get on with your day. Fleetwaro brings reservations, digital key access, and mileage records into one connected workflow.
Explore my motor pool setup Self-service booking Digital key handoffs Better fleet utilization
FROM RESERVATION TO RETURN
A simpler way to share
company vehicles.
Give employees independence and fleet managers a clear overview.
Pick up & drive
Use authorized key access for your booking. Connect trip recording and driver identification to your shared fleet.
Return & review
Return the key, report any vehicle issues, and give your fleet team visibility into utilization and upcoming demand.
DIGITAL KEY MANAGEMENT
The keys are ready.
Even when the office is closed.
Choose a handoff that fits your locations and vehicles. Access hardware and integrations are configured for your fleet.
In-car key box
The physical key stays securely inside the car. Authorized employees use a smartphone to unlock and lock compatible vehicles during their booking. Smartphone access may require the key-box provider’s app.
Electronic key cabinet
Automate key pickup, return, and access permissions through an electronic cabinet or locker system. Enable around-the-clock handoffs and keep a record of key activity without staffing a desk.
Explore key cabinets & KeycafeRETIRE THE KEY-HANDOFF CHAOS
More visibility.
Fewer phone calls.
Reservations, key handoffs, and trip records belong together. See where capacity is needed and where your fleet could work more efficiently.
| Your daily workflow | With Fleetwaro | Manual coordination |
|---|---|---|
| Booking | Employees reserve in a few clicks | Calls, emails, and manual coordination |
| Availability | A shared view of current bookings and changes | Separate spreadsheets and calendars |
| Utilization | Identify idle vehicles and balance demand | Some cars stay parked while others are overloaded |
| Cost visibility | Use booking and activity reports to assess fleet size | Hidden capacity and unnecessary fleet costs |
| Daily workflow | Connect reservations, key access, and mileage records | Manage each handoff and record separately |
CUSTOMER EXPERIENCE / WINTERSTEIGER
Vehicle pickup beyond office hours.
Wintersteiger previously coordinated pool vehicles through its shipping office, with key pickup and return limited to 7 AM–5 PM. Moving to online reservations and a centrally located electronic key cabinet made vehicle access independent of the office team’s schedule.
Employees learned the process through the intranet and could reserve vehicles online with prompt confirmation. When demand required a rental vehicle, its key could also be added to the cabinet. The fleet team reported less administrative work and only occasional intervention, while employees could collect and return keys at any hour.
ONE OPTIONAL MODULE. A CONNECTED WORKFLOW.
Built around the way
your team uses vehicles.
From a small shared fleet to a motor pool across multiple locations. Select the booking, vehicle data, access, and reporting options you need.
Self-service reservations
Employees book available vehicles from a phone or computer. Central availability helps prevent overlapping reservations.
The right vehicle for the job
Match reservations to trip requirements, vehicle equipment, and your fleet’s priorities. Configure approval steps when your policy requires them.
Pickup without the front desk
Connect electronic key cabinets or compatible in-car key boxes. Give authorized drivers access for their reservation and document key handoffs.
Make your EVs work harder
Prioritize smaller electric vehicles for short trips and match available range to the journey. Battery and fuel data depend on compatible vehicle integrations.
Keep everyone in the loop
Send booking confirmations and calendar entries, updates, and return reminders. Notify fleet managers when a vehicle is overdue.
Mileage records that connect
Combine reservations with automatic trip records and driver identification. Keep the vehicle, driver, and journey together for review and reporting.
Your fleet. Your rules.
Set vehicle availability, range, priority, turnaround buffers, and special equipment. Use day, week, and month views to manage bookings.
See where capacity goes
Review past use and upcoming reservations. Find lightly used vehicles and plan fleet capacity around actual demand.
Manage driver eligibility
Explore optional smartphone driver’s license reviews and access controls. Employees can report vehicle issues so your team can follow up.
POOL CAR QUESTIONS
Before your
next shared trip.
Let’s discuss your vehicles, locations, and access requirements.
What does a digital motor pool system improve?+
It gives your team one place to check availability, reserve vehicles, and manage changes. Employees can book independently, while fleet managers see who is using a vehicle and when it should be available again. Connected mileage records reduce separate administrative work.
How do booking notifications work?+
Drivers can receive booking confirmations with calendar entries, reservation changes, and return reminders. Managers can receive overdue-return alerts to help resolve conflicts before the next pickup.
How does EV range planning work?+
Vehicle range and trip requirements help identify a suitable vehicle. With compatible integrations, battery or fuel levels inform planning. You can favor smaller EVs on short trips and flag vehicles that need charging before their next reservation.
How do drivers collect and return keys?+
Choose an electronic key cabinet or a compatible in-car key box. Cabinet access can follow the reservation’s permissions and pickup window. An in-car box keeps the physical key inside the vehicle and supports smartphone access. Supported connected vehicles may offer remote locking and unlocking through an integration.
Can we manage authorized drivers?+
User permissions and optional driver’s license review workflows help you manage who is eligible to reserve vehicles. We agree the process and US availability with your team before rollout.
Does pool-car booking require live vehicle tracking?+
A reservation-focused setup can operate without live vehicle location tracking. We help select the booking, key access, mileage, and privacy configuration that fits your policies.
Can it connect to our existing systems?+
The pool-car module supports responsive web access and enterprise single sign-on options. APIs, SAML 2.0, SSO, and directory integrations can be scoped for your deployment.
Make your motor pool
easier to run.
Tell us about your shared vehicles and key handoffs. We’ll scope the pool-car module, compatible hardware, enterprise access, and pricing for your US rollout.
Request a pool-car demo